Disney Trip 2012

October 30 , 2012 POSTING
Rooming Lists Posted; Chaperone Groups and Coach Assignments

October 29 , 2012 POSTING
Updated Itinerary 10-29; Disney 12 Trip Rules; Extra Curricular Code of Conduct; What to Bring on the Bus; Hotel Contact Information

October 26 , 2012 POSTING
Coach Lists have been posted. They can be found on November 7th, 2012.

October 25 , 2012 POSTING
Required Medical and Permission form from all participatants is has been on several dates including Oct 29 and Nov 7 in addition to the bottom of this page. Please fill out this form and return it asap. It is 2 pages long.

October 19 , 2012 POSTING
Itinerary is being updated! Thursday will include: Disney's Hollywood Studios and Epcot.

October 15 , 2012 POSTING
Orchestra and Choir to perform on Friday at approximately 5:30 and 6:30pm on the Dock Stage in Downtown Disney!

October 1 , 2012 POSTING
Disney Trip is Full!

September 5, 2012 POSTING
Parents Meeting - Monday, October 29 at 7pm; HS Little Theater
Chaperone Meeting - Monday, October 29 at 7:45pm; HS Little Theater

Marching Band to Perform in the Saturday Night Parade at the Magic Kingdom!
Band; Choir; Orchestra Clinics will all be Friday am approximately 9am

August 10, 2012 POSTING
2nd Payment of $250.00 for Students and Chaperones is Due: Aug 15, 2012

August 1, 2012 POSTING
10 Student Seats Still Available - 1st come 1st serve

JUNE 25, 2012 POSTING
BAND AND ORCHESTRA CHAPERONES ARE FULL; WAITING LIST IS STARTED!

JUNE 1, 2012 POSTING
DISNEY PAYMENT OPTIONS NOW POSTED!

MAY 31, 2012 POSTING
Greetings All! I hope this is the email you have been waiting for. It is time to sign up for DISNEY! I am hoping that this will give you all the info that you need to get signed up.

Just as a reminder; Below is a tentative schedule for this optional trip. After we receive our performance information, the final adjustments will be made and times will be assigned on the itinerary. Keeping the performance and workshop issue in mind we are planning for the following. Highlights could include:

     Wednesday, November 7, 2012
        4:00 PM Depart Sycamore High School on a motor coach, travel through the night.

     Thursday, November 8, 2012
        9:00 AM Arrive in Beautiful Kissimmee, Florida Breakfast will be waiting.

        11:00AM Disney Hollywood Studios Theme Park.
        6:00 PM Fantasmic Show!
        7:30 PM Disney Quest
        10:30 PM Hotel Check-in and go to SLEEP!!

     Friday, November 9, 2012
        8:00 AM Breakfast at Hotel
        Disney Work Shop for Students and Directors only.
        (There will be separate workshops for the choir, orchestra; winds & percussion)
        12:30PM Epcot
        7:00 PM Possible Performance Orchestra at Downtown Disney

     Saturday, November 10, 2012
        7:15 AM Checkout of Hotel.
        8:00 AM Breakfast at Planet Home.
        9:30 AM Magic Kingdom at the Walt Disney Resort.
        2:00PM Possible Performance Choir in Magic Kingdom.
        7:00PM Possible Performance Band – Parade.
        11:30 PM Load Coaches for home.

     Sunday, November 11, 2012
        7:00 PM Arrive back at Sycamore High School with memories for a lifetime.

NO REFUNDS AFTER OCTOBER 1st
Why collect monies now?? Based on our trip dates, we are required to make several payments, including a transportation deposit this month, followed by one the middle of June, August and October.

$250.00 Due June 15, 2012
The 1st installment of $250.00 will be due June 15, 2012. Student Accounts can be used to pay all or part of your bill, depending on your individual balance. Students must have all accounts up-to-date (all vocal, marching band and orchestra fees). You will have the option to pay the required amount of pay the entire amount. We will accept payments beginning the 1st of June.

HOW DO I MAKE THE PAYMENTS
You make payments at www.sbob.org.

        1) Log on at www.sbob.org
        2) Select ONLINE STORE on the very top of the page.
        3) Select the Disney Castle BAND or ORCHESTRA.
        4) Now select the option you want to pay for by clicking on Add to Cart. Please note that there will STUDENT and CHAPERONE options as well as the option to make 1, 2 or pay the amount in full!
        5) You are now ready to Continue Shopping i.e. add a chaperone or student to the order or Checkout.
        6) Double Check the email listed and edit if needed.
        7) Fill out the Billing information.
        8) The Yellow Box will tell you how much you have in your Student Account. Place the amount you want to use in the Discount Amount entering 10 would represent $10.00; then enter your Credit Card Information. If you have enough point in your student account to pay the entire amount you only need click on the Points below the Credit Card logos.
If using your student account please see the information below before beginning the process.
        9) Select Review order bottom of page.
       10) Select Submit. You will receive and email confirmation of the order that you placed.

USING STUDENT ACCOUNTS
We have over 130 Families that have student accounts with almost 30K in those accounts! That is a lot of Kroger, Scrip and Flower orders!

If you are going to use these funds to pay for all or part of the charges you must make sure that the funds are in the account of the person that is logged on and performing the transactions. Once you login, under your name you will see the Account Balance listed. For most parents it will be $0.00; funds are put into the accounts of the eldest child. If you look below you will see your son/daughter listed and that is where the balance usually is. Below their balance there is a Transfer points to my account button. Select that button and follow the prompts and the points will be moved into your account. I recommend you do this BEFORE you start the payment process.

We have had several families that have been depositing money into their Student Account. You must now go through the process above to put it toward the Disney Trip!

Seating is Limited
The number of students is limited by the number of seats available on the coach, staff and the need for chaperones. We are planning on 50 Orchestra Students, 5 Orchestra Chaperones, 130 Band Students and 25 Band Chaperones. Student and Chaperone participation will be based on the receipt of the first payment. The earliest any payment will be accepted is June 1, 2012.

If more deposits are received than positions available, a waiting list will be established. If the interest is high enough, we will secure another bus. The order of this list will again be determined by the postmark. If several requests have the same postmark we will 1st use the childs graduation date with preference to upper classmen; 2nd we will make a random drawing to determine the order. We cannot be responsible for requests/forms and monies not turned in or dropped off at the High School Office. If you are interested in attending, I suggest submit your deposit, the sooner the better.


Deadline for Financial Aid forms is June 15, 2012. The form can be found under the NEWS tab at www.sbob.org .


I hope you are ready to participate in this fantastic trip. Please send questions to me at bielerj@sycamoreschools.org.

APRIL 16, 2012 POSTING
ATTENTION CHOIR, MARCHING BAND and ORCHESTRA MEMBERS
April 16, 2012

WE’RE GOING TO DISNEYWORLD! The Magic Kingdom is not that far away. The Sycamore High School Choirs, Marching Band and Orchestra performances at the Walt Disney World Resort are just a few months off, November 7 through 11, 2012. We’re excited that Mr. Holdt, Mr. Whapham and the Choirs have decided to join us on this fantastic trip. Plans are well under way to ensure another wonderful experience for everyone. The information included is extremely important; don’t have your son or daughter miss out on this opportunity because you have failed to act.

Our past experiences with Disney have been great and our performances have been in front of huge crowds. The performances and workshops will affect our schedule more than anything else; however, Disney does not finalize these arrangements until 7 – 10 days before the dates requested. Below is a tentative schedule for this optional trip. After we receive our performance information, the final adjustments will be made and times will be assigned on the itinerary. Keeping the performance and workshop issue in mind we are planning for the following. Highlights could include:

Wednesday, November 7, 2012
4:00 PM Depart Sycamore High School on a motor coach, travel through the night.

Thursday, November 8, 2012
9:00 AM Arrive in Beautiful Kissimmee, Florida – Breakfast will be waiting.
11:00AM Disney Hollywood Studios Theme Park.
6:00 PM Fantasmic Show!
7:30 PM Disney Quest
10:30 PM Hotel Check-in and go to SLEEP!!

Friday, November 9, 2012
8:00 AM Breakfast at Hotel
Disney Work Shop for Students and Directors only. (There will be separate workshops for the choir, orchestra; winds & percussion)
12:30PM Epcot
7:00 PM Possible Performance Orchestra at Downtown Disney

Saturday, November 10, 2012
7:15 AM Checkout of Hotel
8:00 AM Breakfast at Planet Home
9:30 AM Magic Kingdom at the Walt Disney Resort.
2:00PM Possible Performance Choir in Magic Kingdom
7:00PM Possible Performance Band - Parade
11:30 PM Load Coaches for home.

Sunday, November 11, 2012
7:00 PM Arrive back at Sycamore High School with memories for a lifetime.

TRIP COST
The cost for the trip will be $595 per person. This will include transportation, hotel (4 per room for students and 2 per room for chaperones), Park Hopper Pass, Disney Workshop, Disney Quest, most meals, T-shirt, Pin, hotel security and more. The only additional monies needed for the trip will be for souvenirs and snacks while in the parks, we suggest in the $50 to $75 range. The Sycamore Band and Orchestra Boosters “SBOB” and/or the Vocal Boosters would be extremely happy if you can afford to pay the entire amount as soon as possible. If you pay the full amount the entire amount will be refundable through October 1st. We understand, however, that everyone might not be able to do so. Therefore, you may have the option of the following payment plan.

Payment #1 $250 due: June 15th entire amount is refundable ($250)
Payment #2 $250 due: August 15th entire amount is refundable ($500)
Payment #3 $ 95 due: October 1st no refunds after October 1st
Total $595 entire amount is refundable until OCTOBER 1st

NO REFUNDS AFTER OCTOBER 1st.
Why collect monies now?? Based on our trip dates, we are required to make several payments, including a transportation deposit this month, followed by one the middle of June, August and October.

$250.00 Due June 15, 2012
The 1st installment of $250.00 will be due June 15, 2012. Student Accounts can be used to pay all or part of your bill, depending on your individual balance. Students must have all accounts up-to-date (all vocal, marching band and orchestra fees). You will have the option to pay the required amount of pay the entire amount. We will accept payments beginning the 1st of May.

Marching Band & Orchestra Students & Chaperones
We prefer that all Marching Band and Orchestra Students as well as Marching Band and Orchestra Chaperones make payments at www.sbob.org. If you send in a check for your payment, that amount will be credited to your student account and the payment will then be made through www.sbob.org . If you are unable to pay with a credit card online make your checks/money orders payable to SBOB and send the Payment to:

SBOB - Disney Trip 2012
Sycamore High School
7400 Cornell Road
Cincinnati, OH 45242

Choral Students & Chaperones
All Choral Students and Choral Chaperones should make checks out to Sycamore Vocal Boosters and send them the Payment to:
Vocal Boosters – Disney Trip 2012
Sycamore High School
7400 Cornell Road
Cincinnati, OH 45242

SPACE IS LIMITED – Waiting could prevent your Son/Daughter from attending.
In order for the $595.00 fee to cover the costs we must fill the busses completely. In the past we have taken 4 busses, we have planned on 5 busses for this trip. This represents enough room for 260 participants, including 10 staff, 30 chaperones and approximately 220 students. We have a 6th bus on hold but would need an additional 45 students and 7 chaperones to take that bus, any less would prevent this from being financially possible.

ROOMING
Rooming requests will be accepted after the August 15th, or 2nd payment is received. Students will not be counted until their 2nd payment has been received and all accounts are up-to-date (all choral, marching band and orchestra fees). Students and chaperones may not reserve a spot in a room until these criteria are fulfilled. Please note that if any fees are not paid in full by this time, monies paid toward the Disney Trip will be transferred to the Marching Band amount due and the students will not be able to sign up for a Disney Room.

CHAPERONES
We will start accepting Chaperones on June 1st
The number of chaperones is limited by both Disney and the number of seats available on the busses. Once we determine the number of chaperone seats available we then proportion the seats to reflect the number of students attending from each group. Once these numbers are established, we will enlist needed parents (i.e. uniform/costumes/loaders/medical) and then open the remaining seats to 1st come 1st serve for chaperones. Chaperone participation will be established by the payment of the required fees. Chaperone cost will be the same as the student cost. If the chaperone spots are filled and you are still interested please send an email to Jeff Bieler @ bielerj@sycamoreschools.org state your interest and you will be place on a waiting list. If you do not attend, as a result of a personal conflict or seats are unavailable, your payments will be fully refunded as long as it takes place before October 1st, 2012.

If you decide to participate as a chaperone make sure you understand that you will be required to help before, during and/or after the trip. THIS IS NOT A FAMILY VACATION! Everyone must remain with the group for all activities; taking your child away from the group or varying from the group’s itinerary and or guidelines is unacceptable. Only parents or legal guardians of students attending can chaperone.

DISNEY BUTTON
A “Disney” Button will be posted on the SBOB website where additional information will be made available as our plans evolve and are finalized, including more forms (medical, permission, payment) to fill out. Our students and parents always have had a great time on similar trips. Combine the performance opportunities, educational workshops, music career information and practical life skills, that this trip offers the Choral, Marching Band and Orchestra members and it is no wonder that students will return home with memories for a life time. This is what all the excitement is about. Let's work together in making this a fantastic opportunity for our children. Questions??? Please contact Jeff Bieler.

SBOB FINANCIAL ASSISTANCE
SBOB is able to provide a limited amount of financial assistance for this trip. New guidelines and procedures will be posted by the end of April on SBOB.org. Applications for assistance MUST be submitted to Jeff Bieler by June 15th, the date the 1st payment is due.

Jeff Bieler
Music Department
bielerj@sycamoreschools.org
686-1770 ext. 3011

Make Payments

Link to be updated when the Disney products are available.